Overview

This release introduces an enhancement to the Accounts Payable Transfer Journals functionality by allowing users to attach PDF documents such as supplier invoices, directly during journal entry. This improvement is designed to streamline workflows, reduce manual effort, and improve accuracy, particularly for processes like Variable Outgoings reconciliation.

Getting Started

To use the new feature:

1. As a Trust Accountant user, navigate to the Accounts Payable > Transfer Journals screen. As a Property Manager user, navigate to Payments > Transfer Journals
2. Complete the journal entry details as required
3. Use the new “Attach Document” option to upload relevant documents by either dragging and dropping a PDF or clicking Choose Files to select a PDF from your browser.
4. Select Attach to AR Invoice or Attach to Owner Reports if required
5. Click Submit to finalise the journal entry.

Usage Notes & Considerations

• Supported File Types: Only PDF files are supported.
• File Size Limit: PDF attachments are limited to a maximum size of 5MB. Larger files should be compressed before uploading.
• Attachment Handling Across Transactions: When processing an Accounts Payable Transfer Journal, the uploaded attachment will be saved against both the invoice and credit transactions. If an attachment is deleted from a transaction in the Invoice & Credits Adjustment screen, it will only be removed from the specific transaction it has been deleted from. The other transaction will retain the attachment unless manually deleted from the specific transaction.