Insurance Invoices – Enter and On-Charge

This guide explains how to manually enter an insurance invoice and on-charge the recoverable portion to a tenant. Insurance invoices usually include GST-taxable items (premium, broker fees) and GST-free items (stamp duty), so two transaction lines are required.

Enter the Insurance Invoice (Accounts Payable)

Go to:
Accounts Payable > Invoices & Credits
Select the Insurance Company as the Supplier.

1. GST-Taxable Line (Premium / Fees)

• Invoice Number & Date – as per invoice

• Transaction Type – Invoice

• Property / Unit – select as applicable

• Account Code – Insurance Expense

• Description – Insurance – General 2024–2025

• From / To Date – insurance period

• Due Date – as per invoice

• Tax Rate – GST Taxed

  • (If owner not GST-registered, select GST Free)

• Gross Amount – total GST-taxable amount

• Click Process

2. GST-Free Line (Stamp Duty)

• Account Code – Insurance Stamp Duty

• Description – Insurance Stamp Duty 2024–2025

• Tax Rate – GST Free

• Gross Amount – stamp duty amount

• Confirm Tax = $0.00

• Click Process

3. Finalise

• Upload the insurance invoice PDF

• Confirm totals match the invoice

• Click Complete

• If directly recoverable, click On-charge Tenants

On-Charge Insurance to Tenant (Accounts Receivable)

1. GST-Taxable Line

• Transaction Type – Invoice

• Account Code – Insurance Directly Recoverable Income

• Link to Existing AP Transaction – GST-taxed line

• Description – Insurance – General 2024–2025

• Tax Rate – auto-calculated (leave unchanged)

• Create Interim Tax Invoice – Yes

• Due Date – tenant due date

• Send to Tenant – Yes

• Select lease split method if required

• Click Calculate, then Process

2. GST-Free (Stamp Duty) Line

• Account Code – Stamp Duty

• Link to Existing AP Transaction – stamp duty line

• Description – Insurance Stamp Duty 2024–2025

• Net Amount – stamp duty amount

  • (GST may apply if owner is GST-registered)

• Apply lease split if required

• Click Calculate, then Process

3. Complete

• Review both transaction lines

• Click Complete

• Tenant tax invoice is emailed immediately and available as a PDF