Enter an Accounts Payable Invoice — Quick Steps

Purpose

Use this guide to quickly enter an Accounts Payable invoice in Rex Cirrus8 for payment to a supplier or owner.

Quick Steps

1. Go to Accounts Payable
   Navigate to Accounts Payable > Invoices & Credits

2. Select Supplier or Owner
   Choose the supplier or owner you are paying.

3. Enter Invoice Details

   • Invoice Number

   • Invoice Date

   • Payment Method (check details)

   • Transaction Type: Invoice

4. Allocate the Expense

   • Select Property

   • Select Unit (if applicable)

   • Select the correct Account Code

5. Link to Tenant Invoice (if recoverable)

   • Select a Direct Recoverable Account Code

   • Click Link to existing AR transaction

   • Select tenant invoice(s) and link
     (Can also be linked later if the AR invoice does not yet exist)

6. Complete Remaining Fields

   • Description

   • From / To Dates

   • Due Date

   • Tax Rate (GST Taxed or GST Free)

   • Gross Amount

7. Attach Documents (optional)

   • Supplier invoice (PDF)

   • Attach to tenant invoice

   • Attach to owner reports

8. Process the Invoice

   • Click Process to review

   • Choose to Pay Now, Hold, On-Charge Tenants, or Complete

9. Finish
   Click Complete to finalise the invoice.

Quick Tips

• Avoid duplicate invoice numbers

• Split GST-free and GST-taxed amounts into separate lines

• Use clear descriptions for owner reporting

• Link recoverable costs early to reduce reconciliation issues