System Configuration for Sales Trust

Initial configuration is required before the Sales Trust module can be utilised. This article covers the system configuration requirements, and the steps involved to set this up.

All of the initial configuration is to be set up by a Trust Accountant user through Configuration > System Configuration.

Create Sales and Leasing Agents for Sales Trust

A Sales and Leasing Agent is required to be assigned against each ledger within the Sales Trust. To create a new Sales and Leasing Agent, go to:

• Configuration > System Configuration
• From the Parameter Type drop down menu, select the parameter type AGENT
• Click Add New Parameter
• A pop-up dialog will display, and the following will need to be completed:
  • Parameter Code: Enter the initials of the Sales and Leasing Agent
  • Parameter Description: Enter the full name of the Sales and Leasing Agent
  • Click Submit

Create Refund Function Parameter

The refund function parameter will need to be set up to allow ledger funds to be refunded via the Create Payments screen. To set this up, go to:

• Configuration > System Configuration
• From the Parameter Type drop down menu, select the parameter type ACCOUNTS
• Click Add New Parameter
• A pop-up dialog will display, and the following will need to be completed:
  • Parameter Code: SLREMIT
  • Parameter Description: 10048
  • Click Submit

Create Sales Commission Agency Fee Type

A new agency fee type for sales commission is to be set up to allows users to charge the relevant sales commission amount through the Sales Trust. To set this up go to:

• Configuration > System Configuration
• From the Parameter Type drop down menu, select the parameter type SUNDRYTYPE
• Click Add New Parameter
• A pop-up dialog will display, and the following will need to be completed:
  • Parameter Code: COMMISSION
  • Parameter Description: Commission
  • Click Submit

Create Additional Sales Charges Agency Fee Type

If your agency charges for additional sales related charges, a new agency fee type should be created. Configuration of this allows users to charge any other charges or fees through the Sales Trust. To set this up, go to:

• Configuration > System Configuration
• From the Parameter Type drop down menu, select the parameter type SUNDRYTYPE
• Click Add New Parameter
• A pop-up dialog will display, and the following will need to be completed:
  • Parameter Code: OTHER
  • Parameter Description: Other Fees
  • Click Submit