1) Set up the Sales Trust bank account

1. Go to Configuration → Manage Bank Accounts

2. Select Add Bank Account

3. Add the Sales Trust Account

4. Confirm it appears in the Agency Bank Accounts List

Add the Sales Trust Account to the Agency Bank Accounts List

2) Add Sales Agents (parameters)

1. Go to Configuration → System Configuration

2. Set Parameter Type to: AGENT – Leasing and Sales Agents

3. Select Add New Parameter

4. Add each Sales / Leasing Agent you need

5. Save

3) Add Sales Trust ledger categories (parameters)

1. Go to Configuration → System Configuration

2. Set Parameter Type to: LEDGER – Sales Trust Ledger Category

3. Select Add New Parameter

4. Add the required Sales Trust Ledger Category options

5. Save

4) Create the Sale Property ledger (the “sale matter”)

1. Go to Sales Trust → New Ledger

2. Select New Ledger

    3. Create a unique code for the Sale Property Ledger

• Use a consistent convention (example: SALE-<street>-<year> or SP-000123)

    5. Enter/select the Owner (Vendor/Seller)

    6. Save

5) Add the Seller sub-ledger (for marketing + settlement movement)

1. Go to Sales Trust → Manage Ledger → Sub-Ledgers

2. Select Add Sub-Ledger

3. Create the Seller (Vendor) Sub-Ledger

4. Use this sub-ledger for:

   • Marketing costs

   • Settlement transfers

5. Save

6) Configure and invoice Sale Commission

1. Go to Sales Trust → Manage Ledger → Commission

2. Select Edit Commission on the Sale Property Ledger screen

3. Enter commission calculation details (rate/amount and any required inputs)

4. Select Invoice / Generate Commission

    5. Under Agency Charges, add charges so the Sale Commission payable is recorded

    6. Save / Complete

7) Add Property Purchaser as a sub-ledger

1. Go to Sales Trust → Manage Ledger → Sub-Ledgers

2. Select Add Sub-Ledger

3. Create a sub-ledger for the Purchaser

   • This is the sub-ledger you will invoice and receipt against

4. Enter purchaser details

5. Save

Add the Purchaser

8) Invoice the Purchaser for the Sale Deposit

1. Go to Sales Trust → Manage Ledger → Sub-Ledgers → AR Invoice

2. Create an Accounts Receivable Invoice for the Sale Deposit

        3. Use account code: 1531 – Deposit – Sales/Leasing

        4. Select Process

        5. Select Complete to generate the invoice

Select Process then Complete to generate the Sale Deposit Invoice

9) Receipt the Sale Deposit

1. Go to Accounts Receivable → Receipts

2. Receipt purchaser funds against the Sale Deposit Invoice

3. Confirm the receipt is allocated correctly to the invoice

4. Save / Complete

10) Sale Settlement: transfer the deposit to the Vendor sub-ledger

1. Go to Accounts Receivable → Transfer Journal

2. Transfer the Property Sale Deposit from:

   • Purchaser sub-ledger / deposit holding
     to:

   • Vendor (Seller) Sub-Ledger

3. Check ledger balances after transfer

4. Save / Complete

11) Pay Sale Commission (and release deposit as required)

1. Go to Accounts Payable → Create Payments

2. Create a new payment to the Vendor (as per your process)

3. Apply payment lines to cover:

   • Sale Commission payable (from Agency Charges / Commission process)

   • Any deposit release amounts as required on settlement

4. Save / Complete payment