Tenant Bond

Overview

1. Link a Property with a Bond/Deposit Ledger

2. Link a Lease with a Bond/Deposit Sub-Ledger

3. Create a Tenant Bond Invoice

4. Receipt the Tenant Bond payment

5. Confirm it transfers to the Tenant Bond Sub-Ledger

6. Check the Tenant Bond Balance on the lease

1) Link a Property with a Bond Ledger

1. Go to Properties → Manage Property

2. Search for and open the relevant Property

3. Locate the field(s) for Bond/Deposit Property or Bond/Deposit Ledger

4. Verify the property is linked to the correct Bond/Deposit ledger (as per your trust/ledger structure)

5. Save the property (if any change was made)

Result: The property is correctly connected to the ledger where bond will be managed.

2) Link a Lease with a Bond Sub-Ledger (create the bond/deposit sub-ledger)

1. Go to Leases → Manage Lease

2. Search for and open the relevant Lease

3. Select Add Bond/Deposit Lease (or Add Bond/Deposit Sub-Ledger)

4. Click Add

5. Click Close & Refresh List

Result: The lease now has an associated Bond/Deposit sub-ledger where bond funds can be held/allocated.

3) Create a Tenant Bond Invoice

1. Go to Accounts Receivable → Invoices & Credits

2. Click New Invoice (or equivalent “Create Invoice”)

3. Select the relevant Lease

4. Set the Account to 1530 – Tenant Bond

5. Enter the Bond amount, date, and any reference/notes required

6. Save/Post the invoice

Result: The Tenant Bond is raised as an Accounts Receivable invoice against the lease.

4) Receipt the Tenant Bond payment

1. Go to Accounts Receivable → Receipts

2. Create a New Receipt

3. Select the relevant Lease

4. Find the outstanding Bond/Deposit invoice and apply the receipt to it

5. Tick “Bonds” (important step)

6. Confirm payment details (amount, date, method, reference)

7. Save/Post the receipt

Result: The bond invoice is paid and the receipt is correctly treated as bond money.

5) Confirm the bond moved to the Tenant Bond Sub-Ledger

1. Go to Sales Trust → Manage Ledger

2. Locate the bond transaction for the lease/property

3. Confirm the bond has automatically transferred to the linked Bond/Deposit Sub-Ledger

Result: Bond funds are now held in the proper sub-ledger (trust side), not just showing as a receipted AR item.

6) Check the Tenant Bond balance on the Lease

1. Go to Leases → Lease Summary

2. Locate Bond/Deposit Outstanding

3. Interpret the figure:

   • Credit / negative amount = bond held in trust

   • Positive amount = unpaid bond invoice(s) still outstanding

Result: You’ve validated whether the bond is held (credit) or still unpaid (debit).

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