How to Receipt Funds Without an Invoice in Cirrus8

There are two ways to receipt funds in Cirrus8 when there is no invoice available to allocate the funds to:

• Sundry Receipt

• Amount in Credit

This article explains the difference between these receipt types, when each should be used, and how to correct the receipt if the incorrect option is selected.

Understanding Sundry Receipts

A Sundry Receipt creates an Accounts Receivable invoice and allocates the funds to that invoice at the time of receipting. Once processed, the funds are immediately available for use within the property.

This option should be used for:

• Owner contributions

• Insurance claim proceeds

• Sales deposits

When receipting:

• Select the Sundry Receipt tick box.

Understanding Amount in Credit

An Amount in Credit records funds without allocating them to any transaction. The funds are held as a credit and can be applied later once a charge has been raised using a Zero Receipt.

These funds are reserved by default and are only recognised as income once they have been allocated.

This option should be used for:

• Tenant overpayments

• Leasing deposits

• Bonds

When receipting:

• Do not select the Sundry Receipt tick box.

When processing a payment run, these funds are reserved by default. You may untick Reserve to pay these funds out before allocation; however, it is best practice to hold the funds until they have been allocated in case a refund is required.

FAQ & Troubleshooting

How do I locate tenants with unallocated funds?

Navigate to Management Reports > Excel Reports and run the report Tenants with Receipts Not Yet Allocated. This report lists all tenants with current unallocated credits.

How do I allocate an Amount in Credit?

Amounts in Credit must be allocated using a Zero Receipt.

1. Go to Accounts Receivable > Receipts

2. Search for the relevant tenant

3. Leave the receipt amount as $0.00

4. Select the credit line and the charge to allocate it against

5. Process the receipt

I accidentally selected Sundry Receipt and now I cannot allocate the funds

You must reverse this using an Accounts Receivable credit.

1. Go to Accounts Receivable > Invoices & Credits

2. Raise an Accounts Receivable credit for the same amount

3. Use the same account code and description

4. Select Create an Interim Tax Invoice

5. Allocate the credit to the charge using a Zero Receipt

I did not select Sundry Receipt and now I have unallocated funds

You will need to raise an Accounts Receivable invoice.

1. Go to Accounts Receivable > Invoices & Credits

2. Raise an Accounts Receivable invoice for the same amount

3. Use the same account code and description

4. Select Create an Interim Tax Invoice

5. Allocate the Amount in Credit using a Zero Receipt